http://www.uktemps.co.uk UK Temps RSS Feed for PA / Secretarial en http://www.uktemps.co.uk/single.php?jobId=11666 A fantastic opportunity has arisen to work in a leading European Investment Bank as an Executive Assistant. The requirement is for at least 3 months to support senior members of staff within IT. Duties and responsibilities include but are not limited to:  Intensive Diary management and co-ordination of schedules.  Ensure schedules are organised as effectively as possible.  Use initiative to assess and manage workloads and current issues.  Handle requests for appointments, amendments and frequent liaison with internal and external clients and contacts.  Arrange and co-ordinate team meetings, conference calls, workshops and off-sites as required.  Preparation of agenda, relative documentation and tracking of action log.  Monitoring all emails (using Lotus notes and outlook) ensuring that urgent ones are dealt with promptly and delegated to the correct person if  necessary.  Take ownership to ensure urgent issues are flagged for the manager or referred to the appropriate person.  Manage information flow to ensure communication to direct reports.  When needed, answer incoming calls, monitor voicemail and take messages  Answer telephone calls in a professional manner, directing the caller to the most appropriate person or closing the call.  Travel - Book flights, accommodation and cars  Process travel expenses  Co-ordination of travel  Processing of expenses  Collate and gather reports / presentations as required  Put presentations and reports together pre/post meetings The client is looking for somebody with a solid Banking PA background and will not compromise on this. http://www.uktemps.co.uk/single.php?jobId=11627 Team Secretary – 10 Month Contact!! IMMEDIATE START!! Location: West End, London Salary: £24,000k One of the UK’s leading financial advisory firms is looking for a Team Secretary to provide secretarial support to Directors and managers (6-7 people) to cover a maternity leave. Duties include: - Extensive diary management - Making travel arrangements - Arranging meetings - Audio typing - Dealing with the teams expenses - Booking couriers - Producing reports and correspondence - Attend team meetings and take minutes - Producing PowerPoint presentations - General as hoc administrative tasks Skills and requirements: - Proven experience in a secretarial role - Strong organisational skills - Present a professional image - Audio typing skills - Good communication skills both written and oral - Strong IT skills – Word, Excel, PowerPoint (especially) This role is to start ASAP!!!! FTC until September 2009. You MUST have PROVEN EXPERIENCE at working in a similar role to the above. If you would like to learn more about this opportunity then please APPLY NOW for immediate consideration. Spring Personnel Ltd is acting as an Employment Business in relation to this vacancy. Spring Group plc is an Equal Opportunities employer; we welcome applicants from all backgrounds. http://www.uktemps.co.uk/single.php?jobId=11621 An interesting and varied role is immediately available for a PA/Secretary within our Newbury based client. This position requires you to support the Director of Group Marketing and his team, while presenting a professional manner and appearance at all times. Duties will include: * Diary and email management * Organising meetings, invites and itineraries * Booking travel and accommodation * Composing PowerPoint presentations * Responsible for all procurement, i.e. equipment, stationary etc * Processing expenses * Screening and directing calls and mail * Ensuring that standard and routine reports are proactively provided This is an ideal position for a candidate with good organisational and time management skills, who is self motivated, articulate and able to demonstrate initiative. Previous experience in a similar role and at Director level is essential, along with the desire to go the extra mile and perform under pressure. This is a temporary position initially for three months but this could be extended for the right candidate, so please apply on-line today or call Michelle Jarvis on 0118 933 7800 for more details. Crone Corkill is a leading secretarial and administrative recruitment consultancy. http://www.uktemps.co.uk/single.php?jobId=11594 Partners Secretary – 6 month maternity West End, London £30,000k An amazing opportunity has arisen in the world’s fifth largest accountancy network in the world. They are looking for Secretary to provide support to one Partner, two Directors and one Manager. Duties include: - Diary management - Arranging and co-ordinating meetings - Booking meeting rooms and refreshments - Act as the first point of contact for clients and contacts - Organise travel arrangements - Create and update general correspondence - Attending meetings & taking minutes - Preparing PowerPoint presentations for meetings - Dealing with partners’ expenses as required Skills and attributes: - Excellent organisational skills - Strong interpersonal skills - Ability to communicate at all levels - Works well under pressure but maintains a sense of humour - Accurate typing speed - Previous PA experience at a senior level - Strong IT skills, Word, Excel, PowerPoint This role is to start in January 2009!! If meet the above requirements and this sounds like the role for you then APPLY ONLINE NOW!!! Spring Personnel Ltd is acting as an Employment Business in relation to this vacancy. Spring Group plc is an Equal Opportunities employer; we welcome applicants from all backgrounds. http://www.uktemps.co.uk/single.php?jobId=11556 The successful candidate MUST have previous secretarial and/or admin duties in an office environment. Sound working knowledge of Microsoft packages, experience of managing diaries, preparing documentation for meetings and the ability to maintain and develop systems to ensure efficient management of information is key. You must have excellent written and verbal communication skills, have a methodical approach to your work, excellent organisational skills and be able to work under pressure. The position may require you to travel between office sites so access to transport would be advantageous. Spring Personnel Ltd is acting as an Employment Business in relation to this vacancy. Spring Group plc is an Equal Opportunities employer; we welcome applicants from all backgrounds. http://www.uktemps.co.uk/single.php?jobId=11539 Job Description Group Real Estate and Facilities Management is a global team of approximately twenty people responsible for strategically managing the Banks owned and leased property portfolio. The team is largely based in London and is made up of a Head of Group Real Estate and Facilities Management, a core management team and additional analyst/project management/support staff. Working with its business partners and Regional Property Heads, the team enables transparency for pro-active property decision making, cost-effective property solutions, value for money and risk mitigation. Job Purpose To provide secretarial and administrative support to the Head of Group Real Estate & Facilities Management and the core Management team (approximately ten people). Key Responsibilities Co-ordinate and provide administrative support to the Head of Global Property & Facilities Management and the core management team (approximately ten people), including: · Anticipate needs and proactively ensure smooth running of the office on a day to day basis. · Present a professional image as the first point of contact for the team· Provide support to the Group Head in processing e-mails, diary management, organising meetings and preparing travel itineraries. · Review and respond to Managers emails, as authorised and appropriate. · Co-ordinate diaries, organise meetings, renew subscriptions and book training. · Book meeting rooms, refreshments, in-house lunches and restaurant reservations. · Update and print meeting materials in a timely manner. · Book business travel, flights, accommodation and arrange itineraries/visa applications as necessary. · Arrange logistics of team workshops and off-sites. · Maintain organised filing systems (hard copy and electronic) · Maintain printers and faxes ensuring paper supply, dealing with jams, logging calls with IT. · Order stationary for the team. · Process and follow-up on IT issues for the team. · Prepare presentation material using Microsoft Powerpoint. · Process and monitor expense claim forms. · Maintain Performance Review, appraisal and continuing Professional Development records. · Maintain team travel and annual leave schedule. · Distribute post and incoming faxes. · General day to day office administration eg filing, archiving, photocopying, couriers, etc. · Co-ordinate bulk mail-outs to regional colleagues/clients · Raise Purchase Orders and process payment of invoices. · Ad hoc projects as required, such as data entry, database updates, etc. Required Knowledge, Skills & Experience · Work experience with a financial institution or similar environment with relevant experience. · Excellent communication and interpersonal skills. · Ability to handle sensitive and confidential information in a professional manner. · Demonstrated ability to prioritise varying work tasks, producing work quickly and accurately. · Must be flexible with regard to working hours and prepared to provide support for urgent projects (normal working hours will be 9.00 a.m. to 5.00 p.m.). · Ability to work under pressure. · Attention to detail. · Good all round IT skills, Word, Excel, PowerPoint, Lotus Notes. · Professional and polite telephone manner. · A can do, helpful attitude. http://www.uktemps.co.uk/single.php?jobId=11537 Our client a prestigious property management company based in the City requires a professional PA to provide first class support to their Senior Director up until the Christmas holidays. The role itself will consist of traditional PA tasks, including diary management, travel arrangements, correspondence, preparing meeting agendas and taking minutes as well as creating reports and presentations. You MUST have excellent IT skills with previous experience within a similiar role, you should also be adaptable with excellent communication skills and the confidence to deal with senior members of staff on a daily basis. Apply Now! http://www.uktemps.co.uk/single.php?jobId=11533 We are URGENTLY seeking a Personal Assistant to provide a high quality, confidential PA service to the Group Services Director. This role will primarily support the Group Services Director and offer administrative support to three Senior Managers of Group Services - Human Resources, Information Systems and Organisational Development. Our client is a nationwide organisation that offers supported housing and care services to the elderly. Some of the duties involved will be to: •Be responsible for all internal and external communications to and from the GSD, ensuring that all communications are dealt with on their behalf. •Draft correspondence, memos etc for the GSD & senior managers and collect and distribute information as necessary. . •Co-ordinate and prepare papers for monthly Group Services Management meetings ensuring timely distribution. Attend and minute meetings as required. •Electronic diary management and arranging meetings, refreshments etc •Operate a "bring forward" system The successful candidate will have substantial experience of providing PA support at snr management/director level, with good verbal and written communication skills. He/she will be proactive with an ability to use their own initiative whilst providing support to a Director who is often out of the office and Senior Managers who are not based in the same office. This is a permanent position based at our client's site in Central London/West End and is offering a salary of £22 - £24k per annum. Candidates who would be able to start in December would be of particular interest. If you meet with the above criteria and would like to be considered for this position, please respond to this advertisement with your current CV. The Synergy Group is an equal opportunities employer. For more opportunities, please visit www.synergygroup.co.uk http://www.uktemps.co.uk/single.php?jobId=11496 Temporary role for Team Secretary to support busy team within Investment Banking, excellent opportunity to join a fast paced team. You will need to have experience of diary and travel management, expenses and secretarial support; copy typing and PowerPoint presentations; and be able to multi task for a demanding team, and be used to working to deadlines. Previous professional services, legal or banking company experience. Intermediate/Advanced MS Office skills with 45wpm typing. Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. Tay Associates Ltd - Permanent and Temporary Recruitment Business. ‘Making do won't do, personally or professionally.' http://www.uktemps.co.uk/single.php?jobId=11495 We are recruiting for a number of temporary front line Reception short term roles, that may suit candidates who are available for adhoc work. Previous Reception and ideally switchboard experience an advantage to work within City and West End, corporate blue chip companies, excellent rates of pay £10.00 - £12.00 Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. Tay Associates Ltd - Permanent and Temporary Recruitment Business. ‘Making do won't do, personally or professionally.' http://www.uktemps.co.uk/single.php?jobId=11493 Temp to perm role to start asap to support Senior Managers and team within IT. Managing the stationery budget and ordering what is needed Desk management - for leavers and starters Travel arrangements for Senior management Processing Invoices and purchase orders Attending meetings where necessary and taking minutes (no shorthand required) You will need previous secretarial experience ideally gained within Blue Chip Company , be confident and able to use your own initiative. Intermediate/advanced MS Office skills, minimum 45wpm typing. Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. ‘Making do won't do, personally or professionally.' www.tayassociates.com http://www.uktemps.co.uk/single.php?jobId=11491 Tay Associates is currently recruiting for a range of temporary assignments supporting at all levels in the City, West End and Docklands. If you are interested in temporary work either ad hoc or long term roles and have previous Secretarial experience, MS Office skills with a minimum 40wpm typing, a professional approach and are eager to hear about some of our prestigious clients, please call us immediately. Shorthand and language skills are always in demand. Excellent rates of pay. Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. Tay Associates Ltd - Permanent and Temporary Recruitment Business. ‘Making do won't do, personally or professionally.' http://www.uktemps.co.uk/single.php?jobId=11489 I am recruiting for a Research Assistant to work for 10 commodities analysts at a top tier investment bank in London.   Duties Include:   ·        Telephone liaison & Message Taking ·        Travel Arrangements ·        Expense Processing and Reconciliation ·        Diary Management   Key Requirements:   Previous PA or Secretarial experience from the financial sector is required. CVs without recent PA or Secretarial experience from an investment banking environment will not be considered.   ·        Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Lotus Notes preferred) ·        Knowledge of general office procedures (e.g., filing, correspondence, arranging meetings) ·        Excellent telephone manner ·        Oral and written communication skills ·        Ability to organise and manage own time ·        Meeting co-ordination The candidate will be expected to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided to the area at all times. Tact and good judgment is essential in confidential situations, as is the ability to interact with management. A working knowledge of expense system would be extremely useful. http://www.uktemps.co.uk/single.php?jobId=11481 This top-tier Investment Bank is seeking a Secretary to join their team in the Equities Division. This role is based within Equities and is providing full secretarial support to a team of fund managers and analysts. Typical duties include: research formatting, covering phones, PowerPoint presentations, expenses, diary management, organising meetings and arranging travel. The successful candidate will have: strong IT Skills, previous secretarial experience within a corporate environment and have accurate typing skills. http://www.uktemps.co.uk/single.php?jobId=11477 Team Secretarial Role! This busy team of 8 investment bankers urgently need a team secretary to support them with extensive diary management, complex travel arrangements and client liaison. Within this role you will also get involved in event co-ordination for the team and wider department. You will need previous experience within investment banking or blue chip companies, and advanced IT skills. This is a dynamic and forward thinking environment. Apply now for further details. http://www.uktemps.co.uk/single.php?jobId=11464 An international investment bank requires the support of team secretary to assist within IBD. This is an ongoing role with a great opportunity to gain understanding in all of IBD. This role is very varied and you will be responsible for complex diary management, international travel arrangements, meeting coordination of your team along with ad hoc administration. Financial services is essential with solid secretarial experience. http://www.uktemps.co.uk/single.php?jobId=11463 This top-tier Investment Bank is seeking a Secretary to join their team in the Equities Division. This role is based within Equities and is providing full secretarial support to a team of fund managers and analysts. Typical duties include: research formatting, covering phones, PowerPoint presentations, expenses, diary management, organising meetings and arranging travel. The successful candidate will have: strong IT Skills, previous secretarial experience within a corporate environment and have accurate typing skills. http://www.uktemps.co.uk/single.php?jobId=11458 The Wealth Management arm of a large Investment Bank based in Green Park is looking for an Audio Typist to support 1:1/2, with ad hoc assistance to a small team. There will be 3-4 other staff members working alongside you. The role includes a large part of it being audio, and a large part being mail merging. There will also be diary management, arranging meetings, answering phones and ad hoc administration. Your typing speed must be more than 60 words per minute. They are looking for someone very polished, with a good telephone manner as you will be dealing with other departments and external clients. Good attention to detail is imperative, and Wealth Management experience would be ideal. The role is asap for 3 months+ paying £14-16 per hour and the hours are 8.30-5.30. http://www.uktemps.co.uk/single.php?jobId=11444 PA to Head of Merchant Banking – City – Up to £16.00 per hour A large American Investment Bank is looking to recruit for a Senior PA to support a director and team within the Merchant Banking Division. This Position role offers an exceptional opportunity to join a busy, hard-working team, with excellent opportunities for personal growth and development. As a successful PA, you will be responsible for supporting a senior director and a team of up to 50 bankers and the duties will include extensive diary management, booking of all International travel including arranging visas and currencies, arranging internal and external meetings, collating expenses, answering incoming calls, taking messages and general office administration. You will ideally have good experience working in a senior level PA role within a corporate organisation. If you feel you are the right person for this role please apply immediately. Just one more thing... The Joslin Rowe Salary Survey is now available online www.joslinrowe.com/salary-survey Joslin Rowe - Winner of 4 UK Recruiter Awards & highly commended for our recruitment excellence in 2005, 2006, 2007 & 2008. Joslin Rowe Temporaries Ltd encourages applications from individuals from all backgrounds but candidates must be able to demonstrate their ability to work in the UK. Joslin Rowe Temporaries Ltd is acting as an Employment Business in relation to this vacancy. http://www.uktemps.co.uk/single.php?jobId=11436 PA to Head of IT Services – City – Up to £18.00 per hour A European Investment Bank is looking to recruit for a Senior PA to support two directors within the IT department. This Position role offers an exceptional opportunity to join a busy, hard-working team, with excellent opportunities for personal growth and development. As a successful PA, you will be responsible for supporting two senior directors and the duties will include extensive diary management, booking of all International travel including arranging visas and currencies, arranging internal and external meetings, collating expenses, answering incoming calls, taking messages and general office administration. You will ideally have good experience working in a senior level PA role within a corporate organisation. If you feel you are the right person for this role please apply immediately. Just one more thing... The Joslin Rowe Salary Survey is now available online www.joslinrowe.com/salary-survey Joslin Rowe - Winner of 4 UK Recruiter Awards & highly commended for our recruitment excellence in 2005, 2006, 2007 & 2008. Joslin Rowe Temporaries Ltd encourages applications from individuals from all backgrounds but candidates must be able to demonstrate their ability to work in the UK. Joslin Rowe Temporaries Ltd is acting as an Employment Business in relation to this vacancy.